In draft

An in draft decision is a decision that is actively being worked on through shaping a proposal document, identifying and talking to stakeholders and/or preparing supporting documentation.

Guidance on information

Decision ticket and Decision summary provide a normative reference on documenting decisions for Members.

The table below is informative guidance on tailoring this information to the stage of the decision. In general, more detailed information is required as a decision progresses through the decision pipeline

Details of information for an in draft decision

Information	Description
Decision facilitator	A single decision facilitator MUST have been identified for all decisions in draft.
Decision summary	A high-level outline of the predicted decision, now refined through the drafting process. The description is likely to include a summary of the likely benefits and impact and any stakeholders who have been identified in scoping the decision. It may include a draft proposal. Any draft decision documentation and supporting documents or data must be accessible through the ticket where work is taking place.
Due date	The predicted date when a decision-making process will start should be updated as this becomes clearer through the drafting process.
Decision type	The drafting process should lead to an indication of what type of decision-making process will be appropriate.
Event	It may be appropriate to schedule the decision alongside a particular event. The drafting process will reveal how realistic this is.
Decision team	The drafting process may lead to the discovery of new skill requirements for the team or lead to interested parties joining the team.
Parent issue	A link to the main ticket where work on the decision is progressing. Transparency is important at the “in draft” stage as work may progress quickly, meaning that summary information can become outdated between updates.

Note

Example decision: increasing basic pay

At the “in draft” stage a decision summary on pay may be start to become more detailed as implementation details are added, an initial proposal drafted, supporting information is gathered and opinions from stakeholders are incorporated.

An “in draft” decision summary for a proposal to increase basic pay may start to look like:

• A draft proposal to raise pay by the value of inflation, (defined as CPIH in the month the decision is made).

• Some bullet points outlining the drivers for increasing basic pay.

• Some bullet points outlining the risks of increasing basic pay and the risks of not acting.

• A draft spreadsheet showing the financial impact.

Guidance on responsibilities

Responsibilities for Emerging decisions

Role	Responsibilities
Decision Facilitator	Provide and keep updated any required information on the decision ticket, including the decision summary. Expand and keep up-to-date the decision summary, including enough information that members and non-member employees are able to identify themselves and others as potential stakeholders. Identify and reach out to stakeholders. Withdraw decisions that become infeasible. Put on hold decisions that are not being worked on. Make any draft decision documents and supporting evidence available (though not necessarily invite feedback at this stage).
Members	Read updated decision summaries and highlighted supporting information in advance of regular meetings. Engage with the decision facilitator and team if you are identified as a stakeholder. Identify yourself as a stakeholder based on available information. Respect the facilitatoring group’s need to work autonomously at this stage, unless you want to be involved as a stakeholder or join the facilitatoring group.
Decision portfolio manager	Identify decisions that have moved beyond the “emerging” stage and into “in draft”. Ensure that individual decisions have required levels of information and that this is kept up-to-date. Ensure that members are engaging with tickets as agreed. Identify decisions that are not progressing and work with decision facilitators to put these on hold or restart work. Identify decisions that are candidates for delegation or withdrawal.

Workflows

Allowed transitions from In Draft status

Status	Description and requirements to progress
Ready for comment (Optional)	If the decision summary is relatively complete and needs broader feedback and consultation before going to a decision. A draft proposal, decision summary and any necessary supporting information for members to consider.
Decision scheduled	If the decision can be put straight to a decision-making mechanism without wider consultation. A final proposal with supporting information, decision type and decision start date must be in place.
Delegated	If decision has been delegated. Document who the work has been delegated to, and how.
On hold	If work on the decision is stopped but not explicitly withdrawn. Document reason, if any.
Closed	if work on the decision is stopped for another reason.